Timesheet Calculator
Track hours, projects, and calculate pay
Timesheet Settings
Time Entries
| Date | Project | Start | End | Break | Hours | Rate | Pay |
|---|
Summary by Project
| Project | Total Hours | Avg Rate | Total Pay | % of Total |
|---|
Hours by Day
Hours by Project
Timesheet Best Practices
Track Daily
Log time entries daily for accuracy - don't wait until the end of the week
Use Projects
Group time by project/client to track profitability and bill accurately
Track Breaks
Record break times to ensure accurate billable hours calculation
Review Weekly
Review your timesheet weekly to catch errors before submission
What is a Timesheet Calculator?
A timesheet calculator is a tool that helps workers, freelancers, and employers track work hours, calculate pay, and manage time across multiple projects. Unlike simple hour calculators, a timesheet calculator allows you to log multiple entries per day, assign each entry to a specific project or client, apply different hourly rates, and automatically calculate regular and overtime pay. This makes it ideal for freelancers billing multiple clients, employees tracking billable hours, or managers reviewing team time records.
Key Features of This Timesheet Calculator
- Multiple Time Entries: Add as many entries as you need per day or week
- Project Tracking: Assign each entry to a specific project or client
- Flexible Rates: Set different hourly rates for different projects
- Automatic Overtime: Automatically calculates overtime when hours exceed threshold
- Break Tracking: Deduct break time from total hours worked
- Period Selection: Choose weekly, bi-weekly, monthly, or custom periods
- Project Summaries: See total hours and pay broken down by project
- Visual Charts: View hours by day and by project in interactive charts
- Export Options: Export to CSV or print your timesheet
Understanding Overtime Rules
Overtime rules vary by location and employment agreement, but common standards include:
- US Federal (FLSA): 1.5x regular rate for hours over 40 per week
- California: 1.5x for hours over 8/day or 40/week, 2x for hours over 12/day
- Double Time: Some employers pay 2x for holidays or excessive overtime
- Exempt vs Non-Exempt: Salaried exempt employees typically don't receive overtime
- State Laws: Some states have stricter rules than federal law
Best Practices for Time Tracking
- Track in real-time: Log time as you work, not from memory at the end of the week
- Be specific: Use descriptive project names and task descriptions
- Round consistently: Use the same rounding rules for all entries (e.g., nearest 15 minutes)
- Review regularly: Check your timesheet daily or weekly for accuracy
- Keep backups: Export your timesheets regularly for record-keeping
- Communicate: Discuss any discrepancies with your manager or client promptly
Who Should Use a Timesheet Calculator?
This calculator is valuable for:
- Freelancers: Track billable hours across multiple clients and projects
- Contractors: Document hours for contract compliance and invoicing
- Employees: Verify paychecks and track overtime eligibility
- Managers: Monitor team hours and project budgets
- Consultants: Bill clients accurately for time spent
- Small Business Owners: Track labor costs and project profitability
How to Use This Timesheet Calculator
Follow these steps to create your timesheet:
- Step 1: Set your timesheet settings (period, start date, default rate, OT threshold)
- Step 2: Click "Add Entry" to add a new time entry
- Step 3: Enter the date, project, start time, end time, break time, and rate
- Step 4: The calculator automatically computes hours and pay for each entry
- Step 5: Add more entries as needed for the period
- Step 6: Review the summary cards and project breakdown
- Step 7: Export to CSV or print your timesheet when complete
More Work & Finance Calculators
Explore more work and finance calculators in our Finance Calculators category, including work hours calculator, salary calculator, and overtime calculator! 💼⏰